SEATTLE CITY COUNCIL - Record No: Res 31853

• Record No: Res 31853
• Version: 1
• Type: Resolution (Res)
• Status: Adopted
• Current Controlling Legislative Body: City Clerk
• On agenda: 11/19/2018
• Title: A RESOLUTION establishing enhanced reporting requirements for the City's Capital Improvement Program projects and establishing the City's intent to use a stage-gate appropriation process for selected projects.
• Sponsors: Sally Bagshaw, Lisa Herbold
• Supporting documents: 1. Att A - Reader's Guide, 2. Summary and Fiscal Note, 3. Signed Resolution 31853, 4. Affidavit of Publication

Date	Ver.	Action By	Action	Result
11/26/2018	1	City Clerk	attested by City Clerk
11/26/2018	1	Mayor	returned
11/26/2018	1	Mayor	Signed
11/21/2018	1	City Clerk	submitted for Mayor's signature
11/19/2018	1	City Council	adopted	Pass
11/14/2018	1	Select Budget Committee	adopt	Pass
11/5/2018	1	City Council	referred
10/31/2018	1	Council President's Office	sent for review
10/30/2018	1	City Clerk	sent for review

CITY OF SEATTLE
RESOLUTION __________________
title
A RESOLUTION establishing enhanced reporting requirements for the City's Capital Improvement Program projects and establishing the City's intent to use a stage-gate appropriation process for selected projects.
body
WHEREAS, Seattle's Capital Improvement Program (CIP) identifies planned spending and revenues for City capital projects during the upcoming six-year period; and
WHEREAS, updates to the CIP are adopted by the Seattle City Council ("Council") as part of the annual and supplemental budget process; and
WHEREAS, CIP oversight is a critical function of the Council; and
WHEREAS, effective CIP oversight ensures transparent, accountable use of public dollars; and
WHEREAS, the Council's ability to perform effective capital oversight is dependent on access to thorough information and the opportunity to review and process this information in a timely manner; and
WHEREAS, City capital projects such as the Elliott Bay Seawall Project and the utilities' New Customer Information System cost millions of dollars over their original proposed budget and enhanced, timely reporting could have improved the Council's oversight by communicating potential project risks before the risks were realized; and
WHEREAS, oversight for the 2018-2023 Adopted CIP was improved via Council and City Budget Office review of capital project development and delivery, including seeking information from and holding conversations with some of the major capital departments on their project management practices and contingency budgeting, and conducting meetings to jointly discuss capital project issues across departments; and
WHEREAS, there is opportunity to improve CIP reporting and accountability to the Council and to use the Council's budgeting authority to improve financial oversight; and
WHEREAS, the City benefits from effective Executive management controls and Council oversight for projects that have a significant financial, policy, or p...